Payroll, HR & Analytics All in One
Manage employees, run compliant payroll with PAYE, NSSF, SHIF & Housing Levy, track leave, loans, and analyze your workforce — all automated, all in one place.
No credit card required • Free 60-day trial for up to 5 employees • Cancel anytime
Everything You Need to Run HR & Payroll
From hiring to payslip, from analytics to compliance — one platform for your entire workforce
Employee Management
Centralized employee records with org units, job titles, document management, bulk CSV import, and real-time status tracking. Manage the full employee lifecycle from hiring to separation.
Automated Payroll with Proration
Run payroll in minutes with automatic gross-to-net calculations. Mid-month joiners and leavers are prorated automatically. Add bonuses, commissions, and one-time adjustments. Process, approve, and pay with full audit trails.
Reports & Statutory Filing
Generate PAYE, NSSF, SHIF, Housing Levy, and NITA reports. Download portal-ready CSV files for KRA iTax, NSSF, and SHIF submissions. Export payslips in bulk as PDF ZIP. P9 tax certificates for every employee.
Workforce Analytics
Beautiful, real-time analytics on your main dashboard. Headcount by department, salary cost trends, turnover rates, gender distribution, leave utilization, and hires vs exits — all in premium interactive charts.
Leave & Overtime
Automated monthly leave accrual, year-end carry-over, approval workflows, and overtime tracking. Configurable leave types with per-type rules.
Self-Service Portal
Employees view payslips, P9 forms, salary, leave balances, and apply for leave or loans. All through a dedicated, role-filtered portal.
Manager Dashboard
Managers see their direct reports, approve or reject leave requests, and view team status — all from the self-service portal.
Loan Management
Configure loan types with payroll code mapping and default interest rates. Employees apply via self-service, admins approve, and repayments auto-deduct from payroll.
Email Notifications
Automatic emails when leave is approved or rejected, loans are processed, payslips are ready, and feedback is submitted. Async, never blocks your workflow.
Statutory Filing
Download portal-ready CSV files formatted for KRA iTax, NSSF, SHIF, NITA, and Housing Levy portals. One click, ready to upload.
Asset & Document Mgmt
Track company assets assigned to employees. Manage HR documents with types, expiry tracking, and verification workflows.
Payroll Adjustments
Add bonuses, commissions, reimbursements, or advance recoveries to any payroll run before processing. Taxable and non-taxable options.
Built-in Feedback
Floating feedback button on every page. Users report bugs, request features, or ask questions. Status tracking from Open to Done.
Get Started in 4 Simple Steps
From signup to your first payroll run in minutes
Sign Up & Setup
Create your account in under 2 minutes. Configure tax settings, payroll codes, and leave types.
Add Your Team
Import employees via CSV or add one by one. Set org units, salary structures, and bank details.
Run Payroll
Process payroll with automatic PAYE, NSSF, SHIF, Housing Levy, proration, and loan deductions.
File & Report
Download statutory returns, email payslips, generate P9 forms, and analyze your workforce with real-time charts.
Full Kenya Statutory Compliance
Every statutory deduction calculated automatically. Download portal-ready filing formats for KRA, NSSF, SHIF, and Housing Levy with one click.
Simple Per-Employee Pricing
All features included. Pay only for the employees you manage.
Graduated pricing, like tax bands, on every plan: the first 25 employees at KES 350, 26–100 at KES 250, 101+ at KES 150 per employee/month. Your plan sets your seat cap. Example: 30 employees = 25 × KES 350 + 5 × KES 250 = KES 10,000 / month.
Free Trial
- Up to 5 employees
- Full HCM & Payroll features
- Team collaboration
- Basic support
Starter
- Up to 25 employees
- Full HCM & Payroll features
- PAYE, NSSF, SHIF compliance
- Priority support
- Payroll reports
Growth
- Up to 100 employees
- Full HCM & Payroll features
- PAYE, NSSF, SHIF compliance
- Priority support
- Payroll reports
- Advanced analytics
Scale
- Up to 500 employees
- Full HCM & Payroll features
- PAYE, NSSF, SHIF compliance
- Dedicated support
- Payroll reports
- Advanced analytics
- Custom integrations
All plans include full HCM & Payroll features. Prices in KES.
Trusted by Kenyan Businesses
HRHub runs payroll for Distinct Group of Companies. Here is how teams like theirs use it.
A 40-person logistics company
Runs monthly payroll with PAYE, NSSF, SHIF and Housing Levy calculated automatically, then downloads portal-ready files for KRA, NSSF and SHIF.
A growing professional-services firm
Issues P9 tax cards to every employee at year-end and lets staff view payslips, apply for leave and track loans in self-service.
A retail business with mid-month joiners
Prorates pay for joiners and leavers, pays through bank and mobile-money schedules, and only pays for the employees it actually has.
Ready to Simplify Your Payroll?
Join businesses across Kenya running compliant payroll in minutes. Free for 60 days for up to 5 employees.
Trusted by growing businesses across Kenya
No credit card required • Setup in minutes